Administrative Assistant (Office Automation)
At the full performance level, you will provide a wide variety of clerical and administrative support services If selected, you will be responsible for providing a variety of administrative support functions. Duties would include:
Serves as the primary receptionist for the Harrisburg office; Controls access to the office and ensures that only visitors properly cleared are authorized entry; Maintains the receptionist coverage schedule to ensure the receptionist desk is covered during normal business hours; Receives and reviews all incoming mail and correspondence for the office; accepts and logs in all service of process for the office and annotates accordingly; Maintains administrative files as required; Produces a variety of written documents utilizing varied and advanced word processing software functions; Assists the Administrative Officer, branch office managers and/or staff with special projects and general clerical assistance as assigned. Responsibilities will increase and assignments will become more complex as your training and experience progress. GS-5:
To be qualified at the GS-5 level, you must meet at least ONE of the following conditions as defined below:
Specialized Experience, Education, or a combination of Education and Experience. Specialized
Experience:
At least one (1) year of specialized work experience equivalent to the GS-4 grade level in the Federal Government. Specialized experience is defined as experience that equipped you with the competencies needed to perform the job duties. Examples of specialized experience are answering multi line telephone systems, greeting and directing visitors, responding to inquiries, providing factual information, receiving, sorting and distributing mail, producing a variety of written documents utilizing several types of office automation software, entering information into an automated database and/or maintaining files. -OR- Education:
Bachelor's degree or 4 academic years of education above high school level leading to a Bachelor's degree, in any field. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. -OR- Combining Education and
Experience:
Combinations of successfully completed post high school education and experience may be used to meet total qualification requirements. Only education in excess of the first 60 semester hours, (i.e., beyond the second year) is creditable towards meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:
1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at:
http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if:
1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
Estimated Salary: $20 to $28 per hour based on qualifications.
Serves as the primary receptionist for the Harrisburg office; Controls access to the office and ensures that only visitors properly cleared are authorized entry; Maintains the receptionist coverage schedule to ensure the receptionist desk is covered during normal business hours; Receives and reviews all incoming mail and correspondence for the office; accepts and logs in all service of process for the office and annotates accordingly; Maintains administrative files as required; Produces a variety of written documents utilizing varied and advanced word processing software functions; Assists the Administrative Officer, branch office managers and/or staff with special projects and general clerical assistance as assigned. Responsibilities will increase and assignments will become more complex as your training and experience progress. GS-5:
To be qualified at the GS-5 level, you must meet at least ONE of the following conditions as defined below:
Specialized Experience, Education, or a combination of Education and Experience. Specialized
Experience:
At least one (1) year of specialized work experience equivalent to the GS-4 grade level in the Federal Government. Specialized experience is defined as experience that equipped you with the competencies needed to perform the job duties. Examples of specialized experience are answering multi line telephone systems, greeting and directing visitors, responding to inquiries, providing factual information, receiving, sorting and distributing mail, producing a variety of written documents utilizing several types of office automation software, entering information into an automated database and/or maintaining files. -OR- Education:
Bachelor's degree or 4 academic years of education above high school level leading to a Bachelor's degree, in any field. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. -OR- Combining Education and
Experience:
Combinations of successfully completed post high school education and experience may be used to meet total qualification requirements. Only education in excess of the first 60 semester hours, (i.e., beyond the second year) is creditable towards meeting the specialized experience requirement. One full academic year of study (30 semester hours) beyond the second year is equivalent to 6 months of specialized experience. To be qualified, you must type at least 40 words per minute based on a 5 minute sample with three or fewer errors. (A typing test may later be required.) Interagency Career Transition Assistance Plan (ICTAP)- The ICTAP provides eligible displaced Federal competitive service employees with selection priority over other candidates for competitive service vacancies. If your agency has notified you in writing that you are a displaced employee eligible for ICTAP consideration, you may receive selection priority if:
1) this vacancy is within your ICTAP eligibility; 2) you apply under the instructions in the announcement; and 3) you are found well-qualified for this vacancy. To be well-qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide proof of eligibility to receive selection priority. Such proof may include a copy of your written notification of ICTAP eligibility or a copy of your separation personnel action form. Additional information about ICTAP eligibility is at:
http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/. Career Transition Assistance Plan (CTAP)-The CTAP provides eligible surplus and displaced competitive service employees in the Department of Justice with selection priority over other candidates for competitive service vacancies. If your Department of Justice component has notified you in writing that you are a surplus or displaced employee eligible for CTAP consideration, you may receive selection priority if:
1) this vacancy is within your CTAP eligibility, 2) you apply under the instructions in this announcement, and 3) you are found well-qualified for this vacancy. To be well qualified, you must satisfy all qualification requirements for the vacant position and receive a score of 85 or better on established ranking criteria. You must provide a copy of your written notification of CTAP eligibility with your application. Additional information about CTAP eligibility is at http:
//www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.
- Department:
0303 Miscellaneous Clerk And Assistant - Salary Range:
$35,292 to $45,883 per year
Estimated Salary: $20 to $28 per hour based on qualifications.
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